Deadlines
Application Deadline: January 31, 2021
Acceptance Notification: February 5, 2021
Event Dates:
In Person Festival Dates & Hours:
Saturday, February 20 and Sunday, February 21, 10 am – 5 pm
ArtsFest at Home Dates: February 1 - February 28, 2021
Fees:
ArtsFest at Home ONLY: FREE
Booth Fee (in person & virtual): $250**
Booth Fees (if applicable) due upon approval and no later than February 5, 2021.
**Due to a generous supporter, we have 10 spaces. available at no cost on a first come first serve basis.
Rules / Regulations for ArtsFest (In Person):
1. Participants MUST be a Non-Profit Organization, school club, community arts related organization, or similar, serving Martin County, Florida and/or the Treasure Coast area.
2. Booth fees are $250* and include a 10' x 10' white tent, table, 2 chairs, and admission for volunteers. Space is limited to a 10' x 10' area. Additional space may be requested depending on use.
*Fee may be waived if providing hands-on activity or service for festival patrons at discretion of the ArtsFest Committee.
**Due to a generous supporter, we have 10 spaces. available at no cost on a first come first serve basis.
3. Guidelines for organizations with coupons or samples:
• Organizations' staff may not walk into the crowd to pass out information.
• All information about product must be dispersed within the booth space.
• Only approved products and information as described in the vendor sign-up sheet may be dispersed from booth space. If organization disperses any additional items without written approval from ArtsFest Event Director, the booth may be shut down immediately and no refund will be considered.
• No sales of food, beverage, or goods is permitted. High School clubs may sell artwork ONLY.
4. Corporate sponsors of your organization may not post signs, banners, or handouts from the booth unless they are also a corporate sponsor of The Arts Foundation for Martin County.
5. Your display tent must be open and manned during ALL normal ArtsFest Operating Hours (Saturday and Sunday 10am-5pm). Any closed or unmanned booth will be shut down for the remainder of the event and no refund considered.
6. Exhibitors are required to decorate their booth space appropriately. You will be responsible for tablecloths, table skirting, and signage. Signage may not be placed outside of the booth area.
7. ArtsFest is not responsible for any valuables left in your area. Please secure your belongings at night.
Rules/Regulations for ArtsFest at Home (virtual component):
• All booth fees must be paid in full to exhibit at ArtsFest both the in-person event and ArtsFest at Home.
• Marketplace must be set up by January 31, 2021.
• Videos and photos showcasing your business or organization and related products should be included
• Special promotions or deals to patrons is encouraged
What is included with ArtsFest at Home marketplace?
• Unlimited images and videos
• Bulk image upload avoiding that tedious one-at-at-time process
• Live Zoom Chat with virtual attendees or they make an appointment to Chat with you
• Integrated Shopping Cart within ArtsFest at Home. Similar to shopping on Amazon - buy many items and pay one time. Eventeny analytics show that 78% of virtual attendees buy from multiple artists in 1 transaction.
• Payments are processed through Stripe. Orders/shipping, money, email database and sales tax info all sent automatically to each artist, privately of course.
• The Eventeny platform automatically adjusts for online traffic - surging bandwidth when needed to eliminate slow down or crashing of website. It is hosted on Amazon servers for state-of-the-art support.
• Internal messaging service so artists can talk with each other within the ArtsFest at Home site
• ArtsFest at Home will begin about two weeks before ArtsFest (for advanced shopping & buying) and continue after the in-person festival. The after-festival timing is still being determined in ways that maximize artist sales.
• Maybe best of all, once you build your ArtsFest at Home Store, then any other virtual art festival you participate in who uses Eventeny can automatically add your Store. Or if you have already participated in an art festival on Eventeny's platform then it rolls to ArtsFest at Home. No work on your part - unless you want/need to edit your Store.
• Tech support is available, although if you can handle ZAPP, PayPal, or your own eCommerce store you will love the ArtsFest at Home interface.
Eventeny Video Tutorials are available on the following topics:
• Profile & Zoom
• Adding products
• Bulk upload
• Product variations
• Payout method
Refunds:
ArtsFest strives to make refunds available that are fair and agreeable to both parties. Requests for refunds must be in writing, faxed or emailed for a refund. The following refund schedule will apply: Prior to January 31, 2021: Booth fees will be refundable minus $50. After January 31, 2021: No refunds given.
Your submission of this application creates an obligation and expectation for you to exhibit and participate in the festival according to the itemized guidelines.
Please complete questions below to agree to terms. Once application has been reviewed, a follow up email will be sent with any follow up questions and payment instructions (if applicable).