VENDOR RESPONSIBILITIES AND SPACE:
Vendor will not be permitted to move in unless licensee is present or without prior approval from the City of Kissimmee Events and Venues Supervisor, Manager, and/or designee.
All food vendors for the 2024 Monumental 4th of July festival must sell from food trucks or trailers that can be closed and secured if there is an intense weather event. No tent or canopy vendors will be considered for this festival.
Food vendors selling out of trailers will need to detach vehicles from trailers after being staged for the event, and park the vehicle in a designated parking lot for the duration of the event. Vehicles will not be allowed to return to retrieve trailers until after the event concludes.
Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted, unless otherwise approved by the City of Kissimmee. All vendors must provide their own water, dollies, non-electrical lighting, and other operational equipment.
The City of Kissimmee is not responsible for providing power to any vendor. If you require power this must be purchased in advance from the City of Kissimmee and is subject to availability.
Vendors are responsible for removing empty boxes, trash, plastic bags etc.
Vendors are fully responsible for the cleanliness of the area of rental. Area must be left in the same condition, as it was when you arrived.
All vendor items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise.
The City of Kissimmee does not provide ice to vendors.
No vehicles will be permitted to drive into Lakefront Park. All vendors must load in and out at the designated load-in area.
APPROVAL:
Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submission of an application does not guarantee a vendor acceptance into any event. All decisions are at the City’s discretion. The City has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of the City. The CITY DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.
CANCELLATIONS AND POSTPONEMENT: The City has no control over weather and any losses due to event cancellation. If the event is temporarily closed, postponed, or cancelled, the City of Kissimmee will not issue refunds or be liable for any product purchased.
PARKING:
The streets surrounding the park area are open during the event. Vendors will be directed to a designated parking area to check-in and unload their booth equipment/supplies. Vehicles parked in unauthorized areas are subject to being towed.
LIABILITY WAIVER:
All vendors agree to discharge the City of Kissimmee, its employees, and its sponsors from any suits or claims based on property/possession loss or damage. All vendors agree to comply with the rules set forth or implemented on event day. The City reserves the right to revise any rule for the betterment of the events and their customers.
INSPECTION:
The City reserves the right to inspect any vendor’s booth space at any time to enforce all rules & regulations.
ENVIRONMENTAL REQUIREMENTS:
Vendors may not dispense any products in glass containers. All food waste must be disposed of properly.
MERCHANDISE SALES:
Any and all vendors who take orders or receive money for services that they provide to the attendees of any event held on City of Kissimmee property, whether indoors or outdoors, will be subject to pay the required vendor fee, provide a copy of their occupational license along with the appropriate insurance certificate naming the City of Kissimmee as “additionally insured”.
The City of Kissimmee reserves the right to place all vendors in locations based on the nature of the event.
All vendors will be required to provide a copy of their current occupational license along with appropriate insurance. All vendor fees must be paid to the City of Kissimmee and must be approved by the Events and Venues Supervisor and/or designee not less than thirty (30) days prior to the event/show. Payments will be made by cash, MasterCard or Visa.
PERSONNEL:
All staffing requirements are at the discretion of the City of Kissimmee Events and Venues Supervisor and/or designee. The City of Kissimmee reserves the right to additionally charge Vendors for services outside the scope of this agreement.
The City of Kissimmee does not supply personnel for load-in/load-out, decorating and/or banner/signage hanging.
CHECK IN AND SET UP:
Check-in and inspection will take place at the Marina Overflow Lot on Beaumont Ave between 1:30 p.m. and 3:30 p.m on July 4. Food truck inspection will end promptly at 3:30 p.m. No late food vendors will be approved for the event. After check-in and approval, food vendors will be directed to their designated spaces on Lakeview Dr by a City employee. All vehicles must detach from trailers and park in the Marina Overflow lot after set up. Set up must be completed by 4:00 p.m. for prompt event start time.
BREAK DOWN:
All food sales must end at 9:00 p.m. OR when fireworks start at the event. Vendors will be permitted to exit the park when crowds have dissipated and roads and re-opened.
TERMS & CONDITIONS
Food truck vendors and canopy food vendors MUST have a minimum of $1,000,000 General Liability Insurance and $1,000,000 Umbrella OR $2,000,000 per occurrence General Liability naming the City of Kissimmee as an additional insured is required.
If product liability is not covered under the General Liability policy, vendors will need to carry product liability of $2 million.
Each food vendor must have a fire extinguisher with a minimum 2A-10 BC rating. The fire extinguisher must have a current tag issued by a State of Florida licensed fire extinguisher contractor.
No alcoholic beverages may be sold by food vendors at the event.
No open flame cooking is allowed on-site.
The fire extinguisher and vendor setup will be inspected by the on-duty Fire Inspector at check-in.
